CONSTITUTION OF THE SOUTH WILTSHIRE RAYNET GROUP
Name of Group: South Wiltshire Raynet Group
The South Wiltshire Raynet Group's objects ("the aims") are to relieve distress and suffering resulting from emergencies and disasters by supporting the Radio Amateur's Emergency Network.
These aims are accomplished by providing communication services of benefit to the community for use during or in anticipation of emergencies or disasters (but not limited to such emergencies and disasters).
To co-operate with and provide assistance to other organizations, to Government, Local Authority, Police, Fire and other public or voluntary services, bodies, institutions, authorities or agencies (whether local, regional, national or international)
To purchase acquire and hold any equipment of any kind necessary or convenient To accept subscriptions, donations or the purposes of or in connection with the Group's business. To take and accept any gifts of money, property or other assets, whether subject to any special trust or not, for any of the purposes of the Group.
To foster and undertake research into any aspects of the objects of the Group and its work and to disseminate the results of any such research.
To draw, make, accept, endorse, execute and issue promissory notes, bills, cheques and other instruments and operate banking accounts.
To pay out of the funds of the Group any proper costs, charges and expenses of and incidental to the formation and registration of the Group.
a) Membership of the Group shall be open to any person over 16 living or located in the South Wiltshire area who is interested in helping the Group to achieve its aims, willing to abide by the rules of the Group and willing to pay any subscription agreed by the Management Committee.
b) Membership shall be available to anyone without regard to gender, race, nationality, disability, sexual preference, religion or belief.
c) Every individual member shall have one vote at General Meetings.
d) The membership of any member may be terminated for good reason by the Management Committee but the member has a right to be heard by the Management Committee before a final decision is made.
e) The Group shall be administered by a Management Committee of the Officers and not more than 4 other members elected at the Group`s Annual General Meeting
Annual General Meeting
a) The Officers of the Management Committee shall be: the Chairperson, the Treasurer and the Controller.
b) The Management Committee shall meet at least once a year.
c) The Controller shall Chair all meetings of the Group.
d) The quorum for Management Committee meetings shall be 4 members.
e) Voting at Management Committee meetings shall be by show of hands. If there is a tied vote then the Controller shall have a second vote.
f) The Management Committee may by a two-thirds majority vote and for a good and proper reason, remove any Committee member, provided that person has the right to be heard before a final decision is made.
g) The Management Committee may appoint another member of the Group as a Committee member to fill a vacancy provided the maximum number is not exceeded.
Duties of the Officers
(a) The duties of the Controller are to:
• chair meetings of the Committee and the Group,
• represent the Group at functions/meetings that the Group has been invited to,
• Too act as spokesperson for the Group when necessary.
(b) The duties of the Deputy Controller are to:
• take and keep minutes of meetings.
• prepare the agenda for meetings of the Committee and the Group in consultation with the Group Controller.
• maintain the membership list.
• deal with correspondence.
• collect and circulate any relevant information within the Group.
The duties of the Treasurer are to:
• supervise the financial affairs of the Group.
• keep proper accounts that show all monies collected and paid out by the Group.
a) Any money obtained by the Group shall be used only for the Group.
b) Any bank accounts opened for the Group shall be in the name of the Group.
c) Any cheques issued shall be signed by the Treasurer and one other nominated official.
Annual General Meeting
a) The Group shall hold an Annual General Meeting (AGM) each year, during the month of October.
b) All current members shall be given at least fourteen days’ notice of the AGM and shall be entitled to attend and vote. The quorum for an AGM shall be 8 members.
c) The business of the AGM shall include:
i. receiving a report from the Group Controller on the Group`s activities over the year,
ii. receiving a report from the Treasurer on the finances of the Group,
iii. electing a new Management Committee,
iv. consideration of any other matter as may be decided.
Special General Meeting
A Special General Meeting may be called by the Management Committee to discuss an urgent matter. The Controller shall give all members at least fourteen days’ notice of any Special General Meeting together with notice of the business to be discussed. The quorum for a Special General Meeting shall be 8 members. All current members shall be entitled to attend and vote.
The Group may be wound up at any time if agreed by two-thirds of the current membership and voted (given a quorum is present) upon at any General Meeting. In the event of the groups dissolution, any assets remaining after all debts have been paid shall be given to another Group with similar aims.